How we use your data

Who is responsible

Facundo Fernandez, a private person, at Jorisvej 9, 1.20, 2300 København, Denmark. Questions about your data, or a request to see or delete it: fafe25ac@student.cbs.dk. You can also delete your account yourself on the account page. The terms and conditions apply to your use of tmln.

What we keep

• Your account: the email you sign in with, your username and the name shown on your page.
• Contact details you add for your CV, if you add them: email, phone, personal website and GitHub. Only you can see them. They are used only on the CVs and letters you download, and never sent to the AI provider.
• The files you upload, kept in private storage that only your account can open, and the text read from them.
• What the system finds in your files: lines with their source, the entries of your timeline, short descriptions, your headline options and your corrections.
• Your survey answers, if you give them.
• If you join the waitlist without an account: only your email, kept to send you an invite. Ask us and we delete it.
• Counts of what you click, such as "opened the review page", under a code that stands for you and is not your name or email (see "Usage counts" below).

What the owner can see about you

The person who runs the test has an admin page. It lists accounts with your email, username, the date you signed up and last signed in, whether you accepted the terms, and simple counts such as how many files, entries and positions you have, how many jobs failed and the estimated cost of reading your files. It does not show what is in your documents, your entries or your notes. It is used for support and to delete an account when someone asks. We also keep a dated count of accounts created and deleted. It holds only the kind and the day, never an email, a name or an id, so it stays after an account is deleted.

Who reads your documents

To read your files, the text of your documents is sent to an AI model provider, Anthropic. It is used to find facts, check them against your text, and write short titles, descriptions and headlines. Your survey answers are not sent to it. Copies the provider holds follow the provider's own retention terms.

Data sent outside the EU

The AI model provider, Anthropic, is based in the United States. The text of your documents is sent to it when your files are read, so it leaves the EU. We do not send it your survey answers.

Why we may use your data

• Your account, files and timeline: to give you the service you asked for (a contract, GDPR Article 6(1)(b)).
• The survey, the research questions and emailing you: only with your consent (Article 6(1)(a)). You can withdraw it at any time.
• The waitlist: your consent, given when you press the button (Article 6(1)(a)).
• The feedback you send, and the email you may add to get a reply: only with your consent, given when you press Send (Article 6(1)(a)).
• Usage counts: our legitimate interest in finding what is confusing or broken in a test with few people (Article 6(1)(f)). You can object, and we will stop and erase your counts.

How long we keep it

We keep your data until you delete your account. Deleting it removes the data listed below at once. One record stays without any link to you: the log of model calls, which holds the model, the kind of job, the number of words sent and received, the cost and the time, never any text and no account id. We keep it so the running cost stays right. Two things have their own limits: usage counts are deleted after 12 months, and feedback messages are deleted after 12 months, with any reply email removed after 90 days. Short-lived technical copies, such as backups kept by our database provider, are removed on that provider's own schedule.

Your rights

You can ask to see your data, correct it, delete it, or receive a copy, and you can object to how it is used. Write to the contact address at the top of this page. If you are not satisfied, you can complain to the Danish Data Protection Agency, Datatilsynet (datatilsynet.dk), or to the authority in your own country.

What other people can see

Only your public page: your name, your profile picture if you add one, your headline and the entries you confirmed and left visible. The lines quoted from your documents are never shown there. Your files, your survey answers and your account email are never shown to visitors.

The survey, and emailing you

The survey is optional. We use the answers to understand who uses this tool. Answers are stored with your account and are deleted with it.

We email you for follow-up questions only if you said yes in the survey. We use the email you signed up with. We keep when you answered and which wording you saw. You can change your answer at any time on your account page.

Positions you add

If you add a job posting, we store its text or link, the requirements we read from it, the stage you set and your notes. Only you can see them. They are never on your public page and never part of any research export. The posting text is sent to the model provider to read the requirements, and your entries are sent with it to match them and to write a CV or letter for that position. A generated CV is stored with the position and only you can see it. If you give a link, our server fetches that page once. Positions are deleted with your account.

Research questions

If research questions are offered, they are optional and need a separate yes. The answers are used for a university research paper and reported only as totals. They are stored apart from your files and your public page, and deleted with your account.

Cookies and tracking

A cookie keeps you signed in. Your browser also remembers your light or dark choice. The app does not load analytics or advertising trackers.

The upload page has a link to LinkedIn. It leaves the app, and LinkedIn then sees your visit. The app sends LinkedIn nothing about you.

Usage counts

To learn how the test is used, our own server stores a short record when you do something, such as open the review page, flag an entry or download a CV. A record holds the name of the action, the type of page and small numbers. It never holds anything you wrote or uploaded.

The records of one person share a code, so we can work out averages per person. The code is made from your account id and a secret that only our server holds. It is not your name or email, and nobody can turn it back into you without that secret. It is still personal data, because we can work it out again for your account. That is how we find and delete your records if you ask, and when you delete your account. Nothing is stored in your browser for this, and nothing goes to a third party. The usage counts on the admin page are totals and averages, and are never shown next to a person.

Feedback you send

The Feedback tab sends us a message of up to 1,000 characters. You must be signed in, to keep spam out, but the message is not linked to your account. If you add an email so we can reply, we use it only to answer you, and we remove it after 90 days. Please do not write names or other personal details in the message. Because a message is not linked to your account, deleting your account does not find it. To have one deleted, write to the contact address above with the email you gave, or a few words from the message.

Deleting your data

On your account page, "Delete my account" removes your account, your uploaded files and everything found in them, your timeline, your survey and research answers and your public page. It cannot be undone.